۲ ساعت پیش

استخدام (Executive Assistant (CEO در شرکت اُکالا

اکالا

تهران

۲ ساعت پیش اطلاعات تماس

حضوری

مقطع تحصیلی اعلام نشده

سابقه دارد (۲ سال)

حقوق توافقی

آقا و خانم

تمام وقت (Saturday to Wednesday)

مشاهده اطلاعات تماس

اطلاعات بیشتر

امروز

شرکت اُکالا در تهران جهت تکمیل کادر خود از واجدین شرایط زیر دعوت به همکاری می نماید:

Description

job title

Gender: Any
Age: From 22 to 40
Working days: Saturday to Wednesday
About the role
We're looking for an experienced, thoughtful, and dependable Executive Assistant to work closely with Okala's CEO. You'll bring structure to a busy schedule, keep open commitments moving, and handle both professional and personal arrangements with care and good judgment.
This is more than a scheduling role. We value someone who understands the purpose behind a request, asks the right questions, thinks through options, and knows when to act independently and when to check in. You'll work with the CEO every day and coordinate with senior leaders and external contacts as needed. Priorities and decision-making boundaries will be agreed directly with the CEO.
What you'll do
Own the calendar and protect time. Coordinate internal and external meetings, handle changes, and plan each day around actual workload, priorities, preparation time, and travel between commitments.
Make meetings useful. Gather context and materials, prepare agendas, capture decisions and meeting notes, and follow up on actions, owners, and deadlines.
Close the loop. Keep a reliable view of open requests, promises, cross-team actions, and pending tasks. Follow through to completion and raise delays, obstacles, and decisions needed early.
Make decisions easier. Sort incoming requests, pull together concise and accurate briefs, compare options, and offer practical recommendations when helpful.
Coordinate with confidence. Work professionally with senior leaders, teams, and outside partners; draft and track correspondence, and communicate requests, priorities, and boundaries clearly.
Handle personal arrangements with care. Organize travel, bookings, gifts, purchases, hosting, and other personal errands or events, taking the CEO’s preferences, the occasion, quality, timing, and budget into account.
Build simple, reliable routines. Keep commitments and documents organized, maintain an up-to-date follow-up system, and suggest practical improvements that reduce friction and prevent things from falling through the cracks.
What will make you successful
Initiative and problem-solving. You investigate issues, surface obstacles early, and come back with options rather than waiting for step-by-step instructions.
Sound judgment. You understand context, ask precise questions, and recognize the difference between decisions you can make and those that need approval.
Ownership and follow-through. You break work into manageable steps and keep track of commitments without repeated reminders.
Attention to detail and good taste. You remember names, dates, preferences, and small promises, and make choices that fit the moment, expected quality, time, and budget.
Clear, tactful communication. You can request, follow up, negotiate, and respectfully push back or explain a limitation when necessary.
Discretion and trustworthiness. You handle personal, financial, and company information carefully and respect access and sharing boundaries.
Flexibility and a learning mindset. You can reset priorities under pressure, welcome feedback, and keep improving how you work.
Experience and skills
At least two years of relevant experience in personal assistance, executive assistance, a CEO’s office, or a similar role. Experience supporting senior leaders is a plus.
A solid grasp of core assistant responsibilities and the ability to take ownership as you learn the CEO’s working style and preferences.
Clear, polished writing in Persian and English for correspondence, practical arrangements, and travel coordination.
Confidence with calendars, email, documentation, and task tracking. Proficiency in Microsoft Office and Google Workspace; familiarity with tools such as Trello or Jira is a plus.
Professional presentation and etiquette appropriate to different settings.
A genuine interest in executive assistance as a career, with a clear idea of how you want to develop in this field.
How we work together
This is a relationship built on trust, clear communication, and mutual accountability. We'll make time at the start to learn the CEO's priorities, preferences, and ways of working, with regular feedback along the way. As trust and familiarity grow, so will your independence and scope to act, depending on performance and the sensitivity of each matter. Your ideas for making things run better are welcome.
Full-time, on-site role in Tehran.
Availability for genuinely urgent matters outside regular working hours, within clearly agreed boundaries.
A probationary period with duration and terms set out in the contract, in line with applicable law, including feedback and a gradual increase in autonomy.

Business Analyst

متقاضیان واجد شرایط می توانند با کلیک روی لینک تکمیل فرم استخدام، رزومه خود را ارسال نمایند.

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